Helpful links, forms, and manuals for SCE employees
COVID 19 Updates
From Executive Sent 7/31/20 (See associated Executive Order 20-117 below)
Executive Order 20-117 (attached) addresses the provision that Appointing Authorities may grant employees the ability to convert up to 14 days of sick time to personal leave, in order to quarantine when returning to Ohio from interstate travel, particularly in accordance with Governor DeWine’s travel advisory. These “hotspot” states* are subject to change from week to week as determined by a 15%+ positive testing rate. Accordingly, Appointing Authorities may instead allow employees to work from home during this quarantine period. Emergency paid administrative leave under the Family First Coronavirus Response Act (FFCRA) is payable only if the employee seeks or is urged by a physician to seek diagnosis for COVID-19 or is caring for a dependent under treatment for COVID-19.
As you communicate this Order or as appropriate, please remind your employees to wear face coverings or masks when moving through public spaces; to observe safe physical distancing at work – even while eating lunch together and; to adhere to building entry provisions including the completion of health questionnaires and temperature checks – regardless of the time the employee first enters a County building.
As schools re-open in just a few weeks and working parents make decisions as to where and how their children will be educated, be reminded that employees may apply for Emergency Family Medical Expanded Leave under FFCRA, which compensates employees for approximately 80% of their wages through December of this year. Please contact your agency’s human resources professional for further information or feel free to contact my office.
*As of 7/28/20 - Alabama, Arizona, Florida, Idaho, Kansas, Mississippi and South Carolina
From Executive Sent 7/10/20
Summary of SCPH’s Update: Red Alert/Level 3
- Color System provides info to community about status of COVID-19 in each county.
- Summit County has seen sustained increase in new cases, but seeing less in congregate living, indicating there is community spread.
- Increase in outpatient visits was reason for level change; more people are going to doctor with symptoms.
- Must wear facial coverings in any indoor location that is not a residence, when outdoors and unable to maintain a distance of six feet or more from individuals who are not members of the same household, and when waiting for, riding, driving or operating public transportation, a taxi, a private care service or a ride sharing vehicle. Mandatory facial coverings are not required for children under 10 years of age and individuals with a medical condition preventing use of a facial covering, or in other circumstances described in the order.
- Order does not apply to correctional facilities.
- Municipalities may still pass local facial coverings ordinances—and should.
- Public Health has been given complaint-based enforcement power; meant to educate, not punish.
- 80% mask compliance will make a difference.
With the state reopening businesses and public locations, this will increase all of our contact with others outside of the workplace. I thought it was important to remind you of all the things you and your family can be doing at home to help slow the spread of COVID-19.
Attached you will find flyers on:
- Guidance for Large or Extended Families Living in the Same Household
- Cleaning And Disinfecting Your Home
- Doing Your Part to Slow the Spread
The information included on these pdfs, along with face coverings, good hygiene, and social distancing will minimize you, your family, and our office from catching COVID-19 as things begin to open up around the state.
As Ohio does a slow restart on returning to work and more employees report onsite, we have made some changes to our Infectious Disease Precaution Notice, Temperature Policy, and created an Employee Screening Policy which includes a daily affidavit.
Effective May 4, 2020, all employees reporting to work will have their body temperature taken as a precautionary measure to reduce the spread of COVID-19. Every employee will take his or her temperature at home or when reporting to work. The employee’s temperature will be documented and the record will be maintained as a private medical record.
An employee who has a fever at or above 100.1 degrees Fahrenheit (37.8 degrees Celsius) or who is experiencing coughing or shortness of breath will be sent home and placed on sick leave. The employee should monitor his or her symptoms and call a doctor or use telemedicine if concerned about the symptoms.
An employee sent home can return to work when:
- He or she has had no fever for at least three (3) days without taking medication to reduce fever during that time; AND/OR
- Any respiratory symptoms (cough and shortness of breath) have improved for at least three (3) days AND at least seven (7) days have passed since the symptoms began.
An employee may return to work earlier if a doctor confirms the cause of an employee’s fever or other symptoms is not COVID-19 and releases the employee to return to work in writing.
An employee who experiences fever and/or respiratory symptoms while home should not report to work. Instead, the employee should contact his or her immediate supervisor for further direction.
The affidavit is located in the “Employee Screening Affidavit” document attached.
Changes to the Infectious Disease Precaution Notice and Temperature Policy are indicated in bold in the attached documents. Please note the following two changes:
- To comply with state regulations, masks are required when workers are within six feet of each other. Employees are welcome to bring their own masks and disposable masks are available in the Public Service Department. Employees in the administration building must wear a mask whenever they leave their offices. Masks for administration and engineering employees are available in Heidi Swindell’s office.
- Extended: For minor illnesses, we will not be requiring a healthcare provider note to certify your sick leave. This will be in effect until May 31, 2020. However other leave guidelines are still in place and after three days of sick leave, you will need a doctor’s note authorizing you to return to work.
I hope everyone is staying healthy. Please let me, Laura Schlosser, or your supervisor know if you have any questions.
We have procured two no-contact thermometers. Employees taking their temperatures at home are still able to do so. We do ask that you look over the below temperature policy for the daily questionnaire and be able to answer “no” to the following questions every day before you come into the workplace:
- Do you have any symptoms of respiratory illness? (Fever, cough, sore throat, chest pain)
- Have you been in contact with anyone who has tested positive for COVID-19?
- Is your temperature 100 degrees F or higher?
Employees without a thermometer at home should first report to either Rachel or Keith in the Public Services Building (601 E Crosier Street, Akron) or Tony in the Boston Mills Station (1928 Boston Mills Road, Peninsula, OH 44264).
We are in the process of trying to get a third thermometer for the Engineering and Administration Building. Until that time, we are asking for Engineering and Administration employees to report to the Public Services Building to get their temperatures taken if you do not have access to a thermometer at home.
We have procured a limited number of face masks. Some are disposable, some are fabric and reusable. Employees wishing to get a face mask can let their supervisor know and then the supervisor can contact me with the requests. We currently only have 17 fabric masks so those will be first come, first serve. There are probably about 100 disposable masks available.
Any employee using a fabric mask will be responsible for its daily cleaning. It is recommended that fabric masks be washed every evening.
We are also looking to get another order of reusable face masks in order to cover each employee still reporting to work so we can get everyone a mask that wants one.
On a conference call with Summit County Public Health, they recommended employees coming into the office self-monitor their temperatures. Out of an abundance of caution, anyone with a temperature of 99.5 or higher should stay home. They also said to avoid hot or cold beverages before taking your temperature orally so the reading is as accurate as possible. We ordered no-contact thermometers and they have been shipped but are not in yet. I will send out another update when we get them.
Yesterday, Sunday, March 22, Governor DeWine and the Ohio Department of Health issued a “Stay-at-Home” order for Ohio. This order closes non-essential business effective March 23 at 11:59pm.
The County Engineer’s Office functions are designated essential in sections 9 and 10 of DeWine’s order. Our office will continue to operate with reduced staff in order to address essential functions so we can keep roads and bridges safe for healthcare workers, first responders, grocery store workers, supply trucks, and many more important workers in our area.
Governor DeWine’s order also asks that essential businesses take proactive measures to comply with physical distancing requirements. We have suspended public access from the building and cancelled all non-essential meetings. Please call your coworkers if you need to talk or at least stand 6 feet apart when having work discussions. In addition, we have asked the cleaning company to disinfect doorknobs and public areas nightly and placed disinfectant wipes by each copier, in the kitchen, the training room, and conference rooms. We still have hand sanitizer and hand soap throughout the buildings. The Public Service Department also has protocols in place to disinfect trucks. Finally, if you don’t feel well, please go home.
We have ordered two “no-contact” thermometers that should be here (hopefully) this week so employees can monitor their temperatures here if they do not have access to one at home. The County Executive’s office and Summit County Public Health will be providing guidance on this issue, so look for that in a future update.
There is a possibility of additional workstations being provided to our office so more employees may work from home. We are working with the County Executive’s office and OIT on this and will hopefully have more answers as the week progresses.
Thank you for your hard work in this uncertain time. My focus is on providing our essential services while guarding employees’ health and safety. This situation is constantly evolving, and we will continue to think outside the box for ways to protect you and Summit County’s roads and bridges.
- Employee - Vacation Return to Work Policy (PDF, 190.5k)
- Employee - Executive Order 20-117 (PDF, 42.6k)
- Employee - Press Release Facial Coverings (PDF, 128.2k)
- Employee - Executive Order (PDF, 61.8k)
- Mar 16, 2020 : All Non-Essential Meetings Cancelled Until Further Notice (Press Release)
- Mar 17, 2020 : Summit County Engineer’s Office temporarily suspending public access to administration building and outposts (Press Release)
- Employee Infectious Disease Precaution Notice 4-30 (PDF, 585.5k)
- Employee Temperature Policy Updated 4-30 (PDF, 665.2k)
- Employee Screening Affidavit (PDF, 522.1k)
- Employee - Work From Home Policy (PDF, 95.1k)
Leave, overtime, and comp time forms.
- Employee Application for Leave (Word Document, 53.3k)
- Employee Comp Time Form (Word Document Template, 102.5k)
- Employee Injury Form (Word Document Template, 149.5k)
- Employee Leave Donation Donor Form (Word Document, 879.5k)
- Employee Leave Donation Recipient Form (Word Document, 878.0k)
- Employee Overtime Comp Time Approval Form (Word Document Template, 88.0k)
- Employee Suggestion Form (Word Document, 119.5k)
- Employee Mileage Reimbursement Form (Excel Worksheet , 29.0k)
- Employee - Work From Home Policy (PDF, 95.1k)
Manuals and Newsletters
Remote email access via Office 365: https://login.microsoftonline.com/
Payroll Portal: https://fiscalportal.summitoh.net/
Intranet Scene: https://scene.summitoh.net/
Purchasing Department Forms: https://scene.summitoh.net/index.php/information/forms
County-wide Telephone Directory: http://www.summitoh.net/tccb/html/tccbPhbk.html
Request For Procurement: https://scene.summitoh.net/images/stories/FB/Forms/Procurement/RequestForProcurement.pdf
Competitive Bidding Form: https://scene.summitoh.net/images/stories/FB/Forms/BOC/CompBidForm.pdf
Exempt Contract Form: https://scene.summitoh.net/images/stories/FB/Forms/BOC/ExemptContForm.pdf
Professional Services Contract Form: https://scene.summitoh.net/images/stories/FB/Forms/BOC/ProfSrvcContractForm.pdf
Purchase Contracts Exceeding $25k and up to $50k: https://scene.summitoh.net/images/stories/FB/Forms/BOC/PurchaseContracts_LeasesPersonalPropertyExceeding25K_Form.pdf
Legislative Summary Sheet: https://scene.summitoh.net/images/stories/FB/Forms/BOC/LegislativeSummarySheet.pdf
Receptionist-Useful Information Page/Cheat Sheets: https://www.summitengineer.net/pages/Rachels-1-Page.html